PARTICIPATION AGREEMENT

PARTICIPATION AGREEMENT


Parties and Application

Between: Osprey Bicycle Tours LLC, dba Discovery Bicycle Tours, referred to as “the Company”.


And: The traveler named in the booking confirmation “the Traveler”.


All references in this Participation Agreement to, “we”, “our” and/or “us” should be taken as referring to the Company.


All references in this Participation Agreement to, “I”, “you” and/or “my” should be taken as referring to the Traveler.


All Travelers must individually agree to the Participation Agreement (parents/guardians must agree on behalf of minors).

Introduction

I have carefully read the terms and conditions stated in these pages. In consideration for the right to participate, I agree as follows:


A) Safety: I have read and I understand the Bicycle Safety information provided to me by Discovery Bicycle Tours, and I will follow Discovery Bicycle Tours’ rules and guidelines concerning safe bicycling. I agree to operate my bicycle at all times with common sense, reasonable care and in a manner consistent with my ability, and to wear a good quality bicycle helmet at all times while on tour.


B) Acceptance of Risk: Although Discovery Bicycle Tours has taken reasonable steps to provide me with appropriate equipment and skilled guides so I can enjoy an activity for which I may not be skilled, Discovery Bicycle Tours has informed me this activity is not without risk. Certain risks are inherent in each activity and cannot be eliminated without destroying the unique character of the activity. These inherent risks are some of the same elements that contribute to the unique character of this activity and can be the cause of loss or damage to my equipment, or accidental injury, illness, or in extreme cases, permanent trauma or death. Discovery Bicycle Tours does not want to frighten me or reduce my enthusiasm for this activity, but believes it is important for me to know in advance what to expect and to be informed of the inherent risks. The following describes some, but not all, of those risks. Serious bodily injury or death can result from the physical exertion involved in bicycle touring and related travel activities (such as hiking, sightseeing etc.) and also from other associated hazards including, but not limited to: (1) poorly maintained public or private highways, trails and paths; (2) severe weather conditions; (3) careless and/or negligent operation of motor vehicles, boats, or ferries on private and public roadways, trails, paths and waterways; (4) careless and/or negligent operation of bicycles by others and by myself; (5) careless and/or negligent maintenance or mechanical failure of my bicycle; (6) the uncontrolled conduct of domestic and wild animals, including but not limited to dogs, deer, sheep and cattle; and/or (7) exposure to infectious diseases.


I am aware that bicycle touring and related activities entail risks of injury or death to any participant. I understand the description of these inherent risks is not complete and that other unknown or unanticipated inherent risks may result in injury or death. I agree to assume and accept full responsibility for the inherent risks identified herein and those inherent risks not specifically identified. My participation in this activity is purely voluntary; no one is forcing me to participate, and I elect to participate in spite of and with full knowledge of the inherent risks.


I acknowledge that engaging in this activity may require a degree of skill and knowledge different from other activities and that I have responsibilities as a participant. I acknowledge that the staff of Discovery Bicycle Tours has been available to more fully explain to me the nature and physical demands of this activity and the inherent risks, hazards, and dangers associated with this activity.


I certify that I am fully capable of participating in this activity. Therefore, I assume and accept full responsibility for myself, including all minor children in my care, custody, and control, for bodily injury, death, or loss of personal property and expenses as a result of those inherent risks and dangers identified herein and those inherent risks and dangers not specifically identified, and as a result of my negligence in participating in this activity.


C) Release of Liability: As a condition of being permitted to participate with Discovery Bicycle Tours, I hereby agree to indemnify and hold harmless Discovery Bicycle Tours, its employees and agents, from any and all liability to me or my heirs, assigns or next of kin, or my personal representatives for any personal injury or property damage which I may suffer during the course of or as a result of my participation in a Discovery Bicycle Tour (and any related activity). Also, I hereby agree on behalf of myself, my heirs, assigns, next of kin and personal representatives, that we will indemnify and hold harmless Discovery Bicycle Tours and its agents and employees for any liability they may have to me or toothers on account of any damage or injury suffered by me during the course of my participation with Discovery Bicycle Tours.


Nothing in this Participation Agreement shall be interpreted as the participant and parent releasing Discovery Bicycle Tours from liability for injuries, damage, death, or other loss to participant or others that may occur within the jurisdiction of the National Park Service and is caused by Discovery Bicycle Tours negligence, gross negligence, recklessness, or intentional conduct, including but not limited to any negligence with respect to Discovery Bicycle Tours judgments and decisions, or Discovery Bicycle Tours failure to take reasonable precautions to ensure it provides participant with safe and defect-free equipment.

Responsibility for Conduct

I accept and assume responsibility for my own negligent or reckless conduct while participating. I understand that the Company accepts and assumes responsibility for its own negligent or reckless conduct. I also understand that the Company has advised me to purchase trip insurance. I acknowledge that the Company can cancel my trip at any time, and/exclude me from any activity(s), at my expense if I do not adhere to the instructions of a guide or any other person engaged by the Company to conduct any aspect of the trip, or if I am behaving in a manner that could affect the health, safety or wellbeing of others on the trip, including the guides and/or trip leaders. I agree that it’s at the complete discretion of my guide(s) to cancel any activity at any moment if there are concerns for the health, safety, and wellbeing of the group or any individual. I accept that there will be no refunds for activities, travel, or any itinerary items missed for this reason.

Fitness to Participate

I have reviewed the trip itinerary/description and have sought and obtained any further clarification that may have been required to ascertain the physical and mental requirements for completing the trip and I confirm that I meet those requirements, and that I will notify the Company immediately if my situation should change either prior to or at any time during the trip. I also confirm that I have fully disclosed any applicable medical conditions that may affect my ability to safely take part in my trip, by completing the medical section in 'My Account’ in the Company online booking system. I also acknowledge that, at the complete discretion of the Company, the Company may cancel my trip at any time or exclude me from any activity if it becomes apparent to the Company, any of its guides, or any contractor responsible for providing any aspects of a trip or activity, at any time prior to or during the trip or activity, that I am likely to be unable to complete the trip or activity without undue risk to the health of myself or others. I accept that there will be no refunds for activities, travel, or any itinerary items missed for this reason.


The Company recommends that I consult with a physician before participating.

Equipment

The Company may provide me with equipment for my use. The Company checks this equipment before each tour; however, I am responsible for checking the equipment upon receipt, that it is suitable for use, as well as alerting guides of any change in the condition of the equipment that may occur during my use. I understand that I am in exclusive control of any such equipment once the Company provides it to me. I acknowledge that I have read the gear list, I agree to adhere to the recommendations, and I will carry or wear what is suggested by the guides throughout the trip and during any activity.

Consent to First Aid

I provide consent, should the need arise, for my guide to administer first aid to me and any minors traveling with me. I fully release, indemnify, and hold harmless the Company from any and all actions, and any and all claims, for damages whatsoever which may hereafter arise as a result of any first aid, treatment in response to a set of signs or symptoms and/or the administration of any medication in response to a medical, implied consent or emergency situation that involves myself or any minors traveling with me.

Health and Safety

I agree to adhere to the Company’s health and safety measures. I also agree to disclose any pre-existing medical condition and/or physical or mental condition, disability, or injury.

Photographs and Filming

The Company reserves the right to take photographs and/or videos of me during the trip. I agree the Company may use any such photographs and/or videos for business purposes without payment or other consideration.

Program Changes

The Company strives to maintain the trip as advertised. On occasion, conditions beyond the control of the Company may necessitate changes, modifications, or alterations to the itinerary; the substitution of accommodations; or the omission or substitution of specific advertised activities. I accept that the Company may make such decisions in its sole discretion and is not responsible or liable for any expenses or losses that may result from those decisions.

Trip Reservation and Detail

My payment of the required deposit and execution of this Participation Agreement constitutes consent to all the provisions of the booking conditions and any associated information provided prior to execution, including the itinerary and the provisions contained in this Participation Agreement. The Company provides no warranty, representation, or terms and conditions regarding the trip other than those specifically stated in this agreement. I acknowledge that the Company is the tour operator and that I have no contract or agreement with any other person or Company.

Governing Law

I acknowledge that regardless of the location of my tour, my agreements with Discovery Bicycle Tours are Vermont contracts, that the Law of Vermont will govern my agreements with Discovery Bicycle Tours, and that the State of Vermont has sole jurisdiction over the judicial or other resolution of any dispute that may arise.

Privacy

The Company acknowledges the privacy and data protection obligations it owes to its guests under the EU General Data Protection Regulation (GDPR), effective May 25, 2018. These updated obligations are expressed in the Company’s Privacy Policy.

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